5.2. The data utilisation working group

To facilitate the utilisation of data, the City will establish a data utilisation working group, which will be tasked with steering the utilisation of data from a legal and strategic standpoint. The purpose of the working group is to accelerate the City’s utilisation of data. The working group will clarify and speed up the assessment of legal perspectives, provide decision-making officials with recommendations on the utilisation of data on a case-by-case basis and collect and maintain a case database on the utilisation of data. The data utilisation working group must be provided with sufficient resources to be able to rapidly respond to new data utilisation cases.

The working group will include representatives from City divisions specialising in business operations, data and analytics, and legal matters, and representatives from the City’s data protection team. The working group will convene regularly, at least once a month, under the direction of the data and analytics unit to be established by the City.

The main task of the working group will be to process data and analytics use cases and issue recommendations on them to City divisions. The working group will maintain records of recommendations issued and utilise them to develop common practices for the case database. The case database will help to clarify the boundary conditions for the utilisation of data and speed up the review of future use cases. The case database will also be accessible to other City operators to help assess the feasibility of new data utilisation cases.

In addition to issuing recommendations, the working group will assist in the implementation of policies and monitor compliance with them at the City level. Access rights to the data on the data platform will be granted in accordance with the working group’s policies.

As a rule, the data utilisation working group will not handle practices related to research projects and research permits. The City has established practices concerning research permits, which are described in greater detail in Section 5.4.